Archives for April 2010

Should Managers Care That Employees Are On Facebook And YouTube While At Work?

Thursday, April 29, 2010 No Comments

This interesting post from TechDirt.com speaks for itself. What do you think about this? Remember, an office productivity tool like The Office Software can let you allow social networking access at work, but keep the cyberslacking to a minimum. You will know if employees are abusing your kindness…

Should Managers Care That Employees Are On Facebook And YouTube While At Work?
From the results-based-management dept

A recent study reported that 6.8 percent of URLs accessed by businesses lead to Facebook and 10 percent of bandwidth goes to YouTube. Of course, as to be expected, along with such a study come the fears that security and worker productivity is harmed by allowing access to such "non-work" sites:

The figures show that IT managers are right to be concerned about the amount of social network use at work. There are two real concerns here: firstly that employees will be downloading applications from social networks and putting security at risk; and secondly the amount of corporate bandwidth that appears to be being used for non-corporate activity. Read more ›

Employers You Don’t Have a Facebook Problem You Have an Employee Problem

Tuesday, April 27, 2010 No Comments

We found this excellent blog post from a Librarian and wanted to share. She spells it out perfectly!! Don’t blame technology – blame your employees! Employees will always find ways to waste time, whether it’s going to the kitchen, on a coffee run or for a butt brake, they will slack a bit. It just so happens that social networking is today’s preferred vehicle (before social networking it was solitaire). Productivity tools like The Office Software will help you eliminate the cyberslacking and keep everyone on task…

April 21, 2010
Employers You Don’t Have a Facebook Problem You Have an Employee Problem
By Bobbi Newman (a.k.a. LirarianByDay.net)

I hear questions like these a lot at conferences – How do I stop my employees from wasting time on Facebook? or What do I do with an employee who is spending too much time on Facebook?

My responds is always the same – You don’t have a Facebook problem you have an employee problem. What would you do if that employee were spending too much time at the water cooler? Or on the phone with with his girlfriend? Or playing solitaire all day? For some reason when people are presented with a old problem in a digital format they focus on the format and not the problem. Read more ›

Employee Fired for Disseminating Inappropriate E-mail at Work

Friday, April 23, 2010 No Comments

The article here is an interesting look at the legalities of monitoring employees… in Canada! So, all our fellow business owners in the Great White North, read this!!

It is your legal right to use office productivity tools like The Office Software (theOS)...

April 19, 2010
Employee Fired for Disseminating Inappropriate E-mail at Work
By Alix Herber, The Employment Law Post

While many employees are allowed to access and use the Internet and e-mail on company computers for “limited” personal use, it’s not uncommon for them to misuse this privilege. In Poliquin v. Devon Canada Corporation, the Alberta Court of Appeal was asked whether an employee could be fired for cause because he used his employer’s computer and Internet access to view and disseminate pornographic and racist materials in violation of the employer’s code of conduct. According to the Alberta Court of Appeal, the answer was yes. Read more ›

Supreme Court takes up 'sexting' privacy case

Wednesday, April 21, 2010 No Comments

Supreme Court takes up 'sexting' privacy case --
We got wind of this story before, but didn’t post it quite yet – as the controversy here is over ‘sexting’ that occurred on company cell phones – NOT computers. However, this case has now gone all the way to the Supreme Court and may very well impact an employers ability to monitor ALL forms of communication via company-owned electronic devices with tools like The Offiice Software (theOS).


April 19, 2010
Supreme Court takes up 'sexting' privacy case
By Warren Richey, Staff writer Christian Science Monitor

Washington - The US Supreme Court on Monday took up a case testing whether a police officer who used his department-issued pager to transmit and receive sexually explicit messages had a reasonable expectation of privacy that the messages would not be viewed by police officials.

The case is being closely watched because it could establish new constitutional ground rules for when personal text messages, emails, and other communications in the workplace are entitled to Fourth Amendment privacy protections. Read more ›

NY Cyberbullying Bill Gets Endorsement

Tuesday, April 13, 2010 No Comments

Attorney-Client Privilege Trumps Employer Monitoring -- A case that had been ongoing has been settled and the outcome is clear: When an employee exchanges emails with her attorney through a personal web-based email account using a company computer, that email is attorney-client privileged even though the computer may automatically create a viewable copy of the email's text in temporary internet files on the company computer.

So whether you are going to use The Office Software, or a lesser brand, know that if you have an employee communicating with an attorney, via private email – even if it is on your company computers – you cannot look!

April 6, 2010
Are Employees' Personal Emails On Work Computers Private? "Sometimes" Rules N.J. Supreme Court

Until last week, most employers believed that they had the right to review -- and in fact owned -- any electronic information stored on company computers. In a recent decision, the New Jersey Supreme Court carved out an exception to this rule. When an employee exchanges emails with her attorney through a personal web-based email account using a company computer, that email is attorney-client privileged even though the computer may automatically create a viewable copy of the email's text in temporary internet files on the company computer. In addition to ratifying, once again, the sanctity courts grant to the attorney-client privilege, the case highlights the importance of well-drafted company policies to enforce workplace rules and protect employer rights. Although the precedent applies only in New Jersey, the decision is significant for all employers. Stengart v. Loving Care Agency, Inc. Read more ›

Small Businesses Fear Security Threat of Social Media

Tuesday, April 06, 2010 No Comments

This article is based on a recent survey of IT professionals. Their predictions are based on past experience. The bottom line here is that if you are monitoring your employees’ Internet use with tools like The Office Software (theOS), you can not only cut down on office time spent visiting social networks, but you can also trace the source off a security breach when it occurs. There is no reason not to know what your employees are doing on the company machines they use…


Survey: Small Businesses Fear Security Threat of Social Media
More than three quarters of small business owners fear use of Facebook and Twitter will come back to haunt them. Meanwhile, a separate survey reveals social media users still aren't very privacy savvy.
By Courtney Rubin, Inc.com

Small business owners fingered social networks as biggest threat to information technology security in 2010, according to a new report.

Based on security firm Webroot's survey of 803 IT professionals at small and medium-sized companies, a whopping 80 percent of them think Facebook, RSS feeds, and related Web 2.0-based malware will cause a problem for their companies in 2010. (Worse, 73 percent of respondents think these web-based threats are going to be more difficult to manage than e-mail based threats).
Read more ›

NJ Supreme Court Hampers Corporate Email Surveillance

Friday, April 02, 2010 No Comments

NJ Supreme Court Hampers Corporate Email Surveillance - We found this VERY IMPORTANT article that every business owner, big or small, should read!! Remember, with a tool like The Office Software (theOS) you won’t need forensic software. Furthermore, it’s easy to tell your employees that the tool is in place, and we’ve even made it so the employee can contribute to their own monitoring – with the Activity Vault.

We’ve put the start of the article below – but READ IT ALL! We’ll make sure to put the follow-up next week on here too!

NJ Supreme Court hampers corporate email surveillance
Posted by Jon Hyman on April 1, 2010

Employers generally think that they own and control all data that passes through their computer networks, whether work-related or personal to an employee. Earlier this week, in Stengart v. Loving Care Agency [pdf], the New Jersey Supreme Court issued a landmark decision that should concern all businesses, and could greatly inhibit employers’ ability to monitor how employees use workplace technology for personal reasons.

Consider the following facts. You issue a manager a company-owned laptop. The employee – who is not technologically savvy – does not realize that the Internet browser automatically saves on the hard drive a copy of each web page viewed. During her employment, the employee uses the computer to contact her attorney using her personal, web-based, password protected Yahoo email account. She did not save her private login or password on the computer. After she quit and returned the laptop, she sues for discrimination. You are able to extract, via a computer forensic expert, the emails she sent to her attorney. When you turn over in discovery copies of those emails, it hits the fan… Read more ›